BY-LAW #1: MEMBERSHIP
1-i) A person over the age of 18, who supports the tenets of Secular Humanism, may become a Member with full voting privileges upon payment of a membership fee. A person under the age of 18 may become a Member if approved by a Resolution of the Board.
1-ii) A person over the age of 18 who does not support the tenets of Secular Humanism but wishes to learn about Secular Humanism or support the social activities of the Society, may become an Associate (with no voting rights) upon payment of a membership fee.
1-iii) A membership fee shall be determined from time to time by the Board.
1-iv) The membership year is from February 1st to January 31st. Any Member in arrears for payment of the membership fee for more than two months in the current year can be removed from the membership list and will no longer be entitled to membership privileges, until reinstated by payment of the membership fee in full.
1-v) Any Member wishing to withdraw from membership may do so by giving written notice to the Secretary or the President.
BY-LAW #2: BOARD OF DIRECTORS
2-i) The Board of Directors (the Board) shall, subject to these by-laws, manage and control the affairs of the Society. The Board members shall be elected from the Membership of the Society.
2-ii) The Board shall consist of a President, a Secretary, a Treasurer, and up to four other Directors. The term of office is for one year. The President may serve no more than two consecutive terms as President.
2-iii) The President shall preside at all meetings of the Society; is ex-officio a Member of all committees; shall call Regular Board Meetings, and Special Board Meetings, in accordance with these by-laws. (In the absence of the President, any other Member of the Board may preside, as decided by the Board Members present at a Board meeting.)
2-iv) The Secretary shall keep minutes of Board Meetings, the Annual General Meeting and of any Special General Meetings called for the general membership; shall prepare and distribute such minutes to Board Members; maintain the Society’s records of meetings; verify and initial receipts given by the Treasurer. (In the absence of the Secretary, any Board Member may verify and initial receipts.)
2-v) The Treasurer shall receive and account for all payments made to the Society; shall deposit all payments to a financial institution approved by the Board; shall maintain complete and accurate books of financial record; and when so requested shall present to the Board a detailed account of receipts and disbursements; shall prepare a complete annual financial statement to be submitted to the membership at the Annual General Meeting; shall maintain a Membership List and a List of Associates.
2-vi) The Directors shall perform those responsibilities decided by the membership at the election of officers at the Annual General Meeting.
2-vii) The Past-President is ex officio a member of the Board of Directors, chairs the nominating committee and carries out other duties assigned by the Board.
2-viii) Board Meetings: Regular Board Meetings may be called at any time but at least every three months; Special Board Meetings shall be called, with due notice, by the President at the request of any two Board Members and upon receipt, in writing, of the purpose of the meeting. Transactions undertaken at a Special Board Meeting must be ratified at the next Regular Board Meeting to be validated.
2-ix) Members of the Society (as defined by these by-laws) may remove any director before the end of his/her term by a majority vote at a Special General Meeting called for that purpose.
BY-LAW #3: SIGNING AUTHORITY
Signing authority in financial matters shall be the Treasurer and the President or, in the absence of either, the Secretary.
BY-LAW #4: COMMITTEES
4-i) The Board may establish committees from time to time to further the aims and operation of the Society.
4-ii) The Board shall establish for each committee its purpose, its membership, its tasks, its length of tenure and its reporting procedures. This information shall be reported to the membership at large.
BY-LAW #5: MEETINGS
5-i) A monthly Regular General Meeting shall be held at a time and place determined by the Board and with the approval of the membership. Meetings may or may not be held during the summer, according to a vote by the membership.
5-ii) The Annual General Meeting will be held immediately prior to the Regular General Meeting held in February. At this meeting the Treasurer will present audited financial statements to the membership for the previous fiscal year. Also, at this meeting, Elections shall be held for all positions on the Board of Directors. Members will be notified of the Annual General Meeting in the monthly newsletter, or by e-mail or telephone, not less than 30 days prior to the Annual General meeting and by announcement at the January Regular General Meeting.
5-iii) A Special General Meeting may be called by the President, (or any other two Board Members in the absence of the President), when deemed necessary, or when at least 12 Members of the Society petition for a Special General Meeting in writing, with an explanation of the reason for the meeting. Due notice of at least 14 days may be given in writing, by e-mail or telephone, of when the Special General Meeting will be held and the reason for it.
5-iv) Twenty per cent (20%) of the Members shall constitute a quorum for any meeting. Votes must be made in person by Members and not by proxy.
BY-LAW #6: AUDIT OF RECORDS
6-i) The fiscal year-end of the Society is December 31st.
6-ii) The financial records, and the records maintained by the Secretary, shall be reviewed and audited annually for presentation at the Annual General Meeting, by two Members (other than Board Members) appointed for that purpose at the Annual General Meeting or, when necessary, at a Regular General Meeting.
6-iii) The books and records of the Society may be reviewed by any Member at the Annual General Meeting or at any other time upon giving reasonable notice to the Board.
BY-LAW #7: REMUNERATION
No Member or Officer of the Society shall be paid for his or her services. Reasonable expenses incurred while carrying out the business of the Society may be reimbursed if approved by the Board.
BY-LAW #8: BORROWING POWERS
To pursue its objects the Society may borrow or raise money or secure the payment of money in such a manner as is deemed necessary and, in particular, by the issue of debentures, but this power shall only be exercised under the authority of the Society for Secular Humanists in Calgary, and in no case shall debentures be issued without the sanction of a Special Resolution of the Society.
BY-LAW #9: SEAL
9-i) The Secretary shall have charge of the Seal of the Society.
9-ii) When used, the Seal shall be authenticated by the Secretary and the President, or if either is incapacitated, also by the Treasurer.
BY-LAW #10: OTHER MANAGEMENT MATTERS
A Resolution may be submitted to the membership, at a Special General Meeting called for that purpose or at the Annual General Meeting, to obtain approval for any borrowing, contractual commitment or any other business, as is required by these bylaws, or which is not authorized by these bylaws.
BY-LAW #11: BY-LAWS
These by-laws may be rescinded, altered or added to only by a Special Resolution. (Pursuant to the Societies Act.)
BY-LAW #12: ARBITRATION OF DISPUTES
A dispute arising from the affairs of the Society or between Members of the Society or a former Member who has not more than six months ceased to be a Member, shall be decided by arbitration under the Arbitration Act of Alberta.
BY-LAW #13: DISSOLVING THE SOCIETY
If the Society is dissolved, any funds or assets remaining, after all debts are paid, shall be given to a registered and incorporated charitable organization selected by the Members by Resolution. No Member may receive any assets of the Society.
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